2013 Call for Abstracts - Instructions

Abstract Submission Instructions (Revised: 12/2012)

Click the following link if you would like to download a copy of the abstract submission instructions for reference (PDF will open in new window).

Abstract Submission Instructions.pdf

Ethical Guidelines for Presenters

The Association for Applied Sport Psychology (AASP) will be accepting conference abstract submissions for its 28th Annual Conference from January 1, 2013 through February 15, 2013. The program will consist of pre-conference continuing education workshops, invited keynote addresses, symposia, workshops, lectures, and poster sessions.

Abstracts addressing the scientist-practitioner perspective are strongly encouraged. The scientist-practitioner focus involves an identification of the reciprocal relationships among theory, research, and interventions/practice. For example, theory-based empirical research presentations should draw the link to the applied implications of the research findings. Similarly, presentations that feature applied interventions and practice should clarify the relationship with current theory or research.

2013 Conference Theme
Lifelong Physical and Mental Well-Being Through Sport and Exercise

AASP members occupy a wide range of academic and professional roles from teacher to researcher to practitioner. This year’s conference theme focuses on the underlying commonality of our diverse pathways and the contributions that we offer society as scientist practitioners in sport and exercise psychology. We are requesting that submitting authors reference how their work connects to and supports the conference theme. We encourage authors to specifically address the practical implications of their work in advancing Lifelong Physical and Mental Well-Being through Sport and Exercise. We also encourage the submission of symposia, workshops, lectures, and posters that directly address any of the many facets of this theme.

Although addressing the conference theme is not required for acceptance, submissions that do so will be given preference.

General Conference Policies

Submitting members shall comply with the following conference policies, with respect to the submission of abstracts. For a complete list of ethical guidelines for submissions, please review Ethical Guidelines for Presenters.

There is no limit on the number of abstract submissions that each member may submit. However, because of space limitations in the program, the Conference Planning Committee will accept only one first author abstract per member.
All identified presenters on the abstract(s) must be current members of AASP and must be certain that they will be attending the conference, barring unforeseen emergencies. Note: non-presenting authors do not need to be active members.
Identifiable information in the abstract is not permitted. In order to ensure a blind review of the abstract, all identifiable information (e.g., reference to the presenters or university name and excessive referencing to personal work) should be removed from the abstract.
The submission of “work in progress” is discouraged. Members submitting research abstracts should have their results analyzed and findings completed prior to and included in the abstract.
Fragmentation is discouraged. Reasonable exceptions (e.g., projects with multiple studies, multiple data collections) should be clearly stated in the abstract.
Should sensitive information be proposed as part of the presentation, the submitting presenter must indicate as such in the abstract submission and must notify the Chair of the Conference Planning Committee by sending an e-mail to. scientific@appliedsportpsych.org.

In addition, while delivering a conference presentation, it is expected that:

All language and content in the presentation be appropriate and not offensive or insensitive.

If research is presented within the presentation, the presenter(s) indicate(s) that data was gathered after receiving IRB approval from their respective institutions or other approving body.
Any data or details pertaining to the subjects of the presentation remain anonymous through the removal of names, locations, dates, professional positions, pictures, or other identifying information.

For additional guidance, please refer to Presentation Tips located in our resource center located here.

Abstract Review Process

Abstracts are evaluated by blind review. Please make your abstract as complete and descriptive as possible. To be considered for full review, all specified information must be included in your online submission. The electronic submission method allows you to submit your presentation instantly and directly into the conference program database. All accepted abstracts will be provided to conference attendees.

Types of Submissions

Symposia include presentations by 3 to 5 individuals organized around a particular topic or theme. You may request either 60 or 75 minutes, although time is determined by availability of slots. For symposia, it is desirable but not required to include a discussant. A general abstract plus two supporting abstracts must be included or the system will not allow the submission as a symposium. The general abstract must contain a description of the topic and purpose of the symposium, a statement of the significance of the topic and a brief overview of each presentation. Each supporting abstract should outline information being presented. It is suggested that the symposium coordinator collect individual abstracts from the co-presenters to facilitate the writing of the general abstract. The general abstract and all supporting abstracts will be published in the conference proceedings. NOTE: Presenters for a symposium must be identified for the submission by checking the “presenter” box when adding an author. Presenters and discussants must be current members of AASP.
Workshops provide opportunities for individuals to share professional practice strategies through demonstrations and hands-on experiences for participants. You may request either 60 or 75 minutes, although time is determined by the availability of slots. Workshop abstracts must include: a statement of the specific learning objectives, teaching methods, specific techniques, and a description of materials that will be shared with workshop participants. Abstracts submitted without these components are likely to be rejected. NOTE: Only those presenting the workshop can be added as authors to a workshop submission and all presenters must be current members of AASP.
Lectures are single-speaker presentations on research, applied topics, and/or intervention techniques. Lecture presentations are limited to 15 minutes in length, with 12 minutes of presentation and 3 minutes for questions. Lectures will be combined with other presentations of similar topics into 60 – 90 minute blocks.
NOTE: The author presenting the lecture must be identified by clicking the “presenter” box during the submission process and must be a current member of AASP.
Poster sessions permit members to present research findings, applied materials, and/or techniques within an atmosphere that encourages interaction with persons who come to view the posters. Poster sessions are 90 minutes and it is expected that the presenter of a poster will be present for the full 90 minutes. Multiple posters addressing separate components of the same research study are strongly discouraged. NOTE: The member presenting the poster must be identified by clicking the “presenter” box during the submission process and must be a current member of AASP.

NOTE: submission of continuing education workshops must be submitted to the Continuing Education Committee for review at the following link: http://appliedsportpsych.org/conference/continuing-education.

Abstract Submission Procedures

SUBMISSION DEADLINE: FRIDAY, FEBRUARY 15, 2013, 11:59 PM PST

1. From the main page of the AASP web site (www.appliedsportpsych.org/), login to the Member’s Area. (Please Note: if you have not yet renewed your membership you will be prompted to do so before you can access the Member's area. NOTE: The system will not allow non-members to be added as presenters. Please notify co-presenters that they must renew their membership prior to initiating the submission process. Non-presenting authors DO NOT need to be active members.)

2. In the Members’ Area, click on the “Manage My Conference Submissions” link on the left menu bar.

3. Click on the “Create a New Conference Submission” link at the bottom of the page.

The abstract submission system involves the following steps:

4. Identify the submission “type” and “theme” from the drop-down menus, and click “add”.

5. Click the “Add an abstract” link at the bottom of the page or edit the information identified previously. Enter or paste the abstract into the abstract text box and click “add.”
NOTE: Each abstract is limited to 300 words.

6. Provide a 3 sentence (maximum) description that provides a general overview of your abstract and what attendees should expect to learn if you are selected for program presentation (for Workshop, Symposia & Lecture abstracts only).

7. Click “Add Author”.

8. Search for the last name of the author. If the author is an active member, their name will come up in the search box. Select the correct member and press “Add author”. If the author is going to be a presenter, select the “presenter” box. If the author is not an active member, complete the name, email, and affiliation information and click “Add Non Member”. Note: Non Members cannot be added as presenters. After identifying all authors, click “Next”.

9. The final step to the submission process is to click “I understand that by clicking the “submit” button, I agree to the following terms: I agree that if my abstract is accepted for presentation in any format (i.e. oral or poster), I understand I MUST comply with all conference policies. I understand that I MUST register for the conference and I MUST register at the full conference rate. If I fail to communicate in writing to the Scientific Program Division Head by June 17, 2013 after receiving my acceptance letter that I am unable to participate or if I do not show up to my scheduled presentation, I understand that I will lose the opportunity to submit an abstract or appear on the conference program for the next AASP conference. I also understand that any emergency should be communicated in writing to the Scientific Program Division Head at scientific@appliedsportpsych.org.”

After submitting a presentation, an acknowledgement message will appear. An email will be sent to all authors on the submission as well.

Important Notes:

abstracts@appliedsportpsych.org.

Authors will be notified of acceptance or rejection of submissions by June 1, 2013.

Possible Reassignment of Proposals

To maximize the quality of the program and give as many people as possible the opportunity to present, a proposal may be reassigned to a different format. This is particularly true of lectures and posters. Authors have the right to decline any reassignment without penalty, if such notification is communicated to the Scientific Program Chair (scientific@appliedsportpsych.org) by June 17, 2013.