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2010 Call for Abstracts - Instructions

Abstract Submission Guidelines

Association for Applied Sport Psychology
2010 Call for Abstracts -Instructions
25th Annual Conference, Providence, Rhode Island, October 27th-30th 2010

Submission Deadline: February 15, 2010

The program will consist of pre-conference continuing education workshops, invited keynote addresses, symposia, workshops, lectures, and poster sessions. There is no specific limit on the number of abstract submission each member is eligible to submit, however, because of space limitations in the program, the Conference Planning Committee will accept only one first author paper. In addition, the number of accepted oral presentation submissions may be limited to no more than three per person (excluding discussant or presider). In addition, the Conference Planning Committee encourages submitting members to comply with the following conference policies: 1) fragmentation, or the division of a single data set into multiple submissions is discouraged and requests for reasonable exceptions (e.g., projects with multiple studies, multiple data collections) should be clearly stated on the abstract; 2) the submission of “work in progress” is also discouraged. Members submitting research reports should have their results analyzed and findings included in the submission; 3) identifiable information should removed from the abstract. In order to ensure a blind review of the abstract, all identifiable information (e.g., reference to university name, excessive referencing to personal work).

Abstracts are evaluated by blind review. Please make your abstract as complete and descriptive as possible. All workshop, lecture, and poster formats will be reviewed using one 300-word abstract.. This abstract will be used in the review process and accepted abstracts will be printed and provided to conference attendees. For symposia submissions, authors are required to submit one general 300-word abstract and up to five 300-word supporting abstracts. All abstracts submitted for symposia will be reviewed and printed and provided for conference attendees. Please read the directions carefully as other components of the submission procedure have changed. To be considered for full review, all specified information must be included. All submissions must be completed online. The electronic submission method allows you to submit your presentation instantly and directly into the conference program database. Visit the AASP web site at www.appliedsportpsych.org, login to the Member’s Area, and visit the Abstract Submission page to submit your presentation electronically. Instructions for electronic procedures follow.

SUBMISSION DEADLINE: MONDAY, FEBRUARY 15, 2010, MIDNIGHT PST

TYPES OF PRESENTATIONS:

  1. Symposia include  presentations by 3 to 5 individuals organized around a particular topic or theme that represents scientific findings (e.g., an in-depth treatment of a program of research, a theoretical advance or controversy, a methodological procedure), or applied practice findings (e.g., an intervention approach with outcome data ).The submission should have  a clear theoretical or conceptual base and include possible applications for researchers and/or practitioners depending on the focus of the submission. You may request either 60 or 75 minutes, although time is determined by availability of slots.

    For symposia, it is desirable but not required to include a discussant. A general abstract in addition to supporting abstracts should be submitted. The general abstract must contain a description of the topic and purposes of the symposium, a statement of the significance of the topic and a brief overview of each presentation. All presenters must be listed, with affiliations included, on the submission form (NOT on the abstract itself). It is suggested that the symposium coordinator collect individual abstracts from the co-presenters to facilitate the writing of the general abstract and submit the general abstract and supporting abstracts. The general abstract and all supporting abstracts will be published in the conference proceedings.

  2. Workshops provide opportunities for individuals to share professional practice strategies related to health and exercise psychology, performance enhancement, or social psychology with colleagues. Workshops should include demonstrations and hands-on experiences for the participants. You may request either 60 or 75 minutes, although time is determined by the availability of slots. Workshop abstracts must include: statement of the specific learning objectives, teaching methods, specific techniques, and a description of materials that will be shared with workshop participants. Abstracts submitted without these components are likely to be rejected.

  3. Lectures are single-speaker presentations on research, applied topics and/or intervention techniques. Lecture presentations are limited to 15 minutes in length, typically 12-13 minutes of presentation and 2-3 minutes for questions. Lectures will be combined with other presentations of similar topics into 1 – 1.5 hour blocks. Abstracts submitted as “work in progress” and lack specific research and/or evaluation findings are likely to be rejected.

  4. Poster sessions permit members to present research findings, materials and/or techniques within an atmosphere that encourages interaction with persons who come to view the posters. The author or a coauthor must be present during the poster session. Multiple posters addressing separate components of the same research study are strongly discouraged. Abstracts submitted as “work in progress” and lack specific research and/or evaluation findings are likely to be rejected.

PLEASE NOTE: In order to maximize the quality of the program and give as many people as possible the opportunity to present, it is possible that your program will be reassigned to a different format. This is particularly true of lectures and posters. Your acceptance letter will indicate the approved format for your submission. You have the right to decline any reassignment without penalty, if such notification is communicated within four weeks of receiving the acceptance letter.

SUBMISSION PROCEDURES

  1. From the main page of the AASP web site (www.appliedsportpsych.org/) login to the Member’s Area http://www.appliedsportpsych.org/Membership/Members-Log-In
    (Please Note: if you have not yet renewed your membership you will be prompted to do so before you can access the Member's area).

  2. On the Member Bulletin Board scroll down to the Abstract Submissions page.

  3. Click on “Click here to submit an abstract online,” and read all instructions.

  4. You will be sent to the Submission Instructions page before you will be permitted to submit your presentation. At the bottom of the instructions page will be a checkbox to acknowledge that you have read the instructions. Once you select the checkbox and click “Submit” you will be directed to the Abstract submission form.

  5. Please read the submission instructions carefully before proceeding to the submission form. There are unique instructions for each of the different types of submission formats (symposia, workshop, lecture, poster). Please refer to the online instructions as you are completing your submission form (a link to the instructions will be located at the top of the form for easy reference). Once you have completed your submission form and decide to submit it (by selecting the Submit Abstract button at the bottom of the submission form) you will be given an opportunity to review your submission and make modifications before it is sent to the database.

  6. Follow the instructions and complete all required fields. You can either type your information directly into the fields or you can paste your information from your word processor. Several fields also have pull-down menus that allow you to select from predefined options. NOTE: The submitting member field is not considered an authorship field. Information entered into this field is used for notification purposes only and will not be displayed in any conference publications. Therefore, if you are the submitting member and an author you must add your name to the author list as well .

  7. The final step to the submission process is clicking “I agree to the following terms: I agree that if my abstract is accepted for presentation in any format (i.e. oral or poster), I understand I MUST register for the conference and I MUST register at the full conference rate. If I fail to communicate in writing to the Scientific Program Division Head within four weeks of receiving my acceptance letter that I am unable to participate or if I do not show up to my scheduled presentation,, I understand that I will lose the opportunity to submit an abstract or appear on the conference program for the next AASP conference. I also understand that any emergency should be communicated in writing to the Scientific Program Division Head.”

  8. Once you decide to submit your presentation (by clicking on the Submit Abstract button at the bottom of the Form) you will have the option to login to your member account and review/edit your abstract submissions at any time (links located in right side column of the main member page). After you have submitted your presentation you will see an acknowledgement message thanking you for submitting a presentation to the conference. You also will automatically receive an email acknowledging your submission.

    IF YOU DO NOT RECEIVE AN AUTOMATED EMAIL RESPONSE WITHIN 24 HOURS, PLEASE CONTACT THE AASP HOME OFFICE IMMEDIATELY (abstracts@appliedsportpsych.org).

Authors will be notified of acceptance or rejection of their submission by June 1.

Click here to submit your abstract