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Presenter Guidelines

33rd Annual Conference

October 3 – 6, 2018 |
Westin Harbour Castle |

Speaker Guidelines for Conference Presentations

Guidelines for Poster Presentations - click here


1) Ethical Guidelines for Presenters
All presenters shall comply with Ethical Guidelines for Presenting at an AASP Conference. Please take a minute to review pages 2 - 6 of this document before proceeding with your presentation preparation.

2) Speaker Ready Room
All speakers delivering computer-based presentations are required to visit the Speaker Ready Room to pre-load their presentations based on the schedule below. Since there are over 100 presentations that will be delivered to the Speaker Ready Room over the course of the conference, we ask that you please visit at the prescribed times indicated below so we can assist you appropriately.

If Your Presentation Date/Time Is . . .    Then Your Scheduled Check-In Time Is

Wednesday, October 3
between 1:00 pm – 5:00 pm

Wednesday, October 3
between 9:00 am – 11:00 am

Thursday, October 4
between 8:00 am – 1:00 pm

Wednesday, October 3
between 1:00 pm – 5:00 pm

Thursday, October 4
between 1:00 pm – 5:00 pm

Thursday, October 4
between 7:00 am – 11:00 am

Friday, October 5
between 8:00 am – 1:00 pm

Thursday, October 4
between 1:00 pm – 5:00 pm

Friday, October 5
between 1:00 pm – 5:00 pm

Friday, October 5
between 7:00 am – 11:00 am

Saturday, October 6
between 8:00 am – 1:00 pm

Friday, October 5
between 1:00 pm – 5:00 pm

Saturday, October 6
between 1:00 pm – 4:00 pm

Saturday, October 6
between 7:00 am – 11:00 am

3) Speaker Ready Room Check-in Instructions
•Please bring two copies of your presentation, in case of storage or media failure
•Please provide your presentation on a USB Thumb Drive
•If your presentation contains audio or video, please make sure to have a copy of the audio or video source file on your USB Thumb Drive.
• Please clearly mark the USB Drive on which you bring your presentation with the following information:

  1. Your Name
  2. Type of session (LEC, SYM, WKSP) & ID number, i.e. LEC 2A, SYM 7, WKSP 15
  3. Date & Time of Presentation
  4. First Few Words of the Presentation Title

A technician from our audio/visual company and/or AASP Staff will be available in the Speaker Ready Room to assist you with placing your presentation on a laptop computer and previewing it on one of our laptop computers.

IMPORTANT: Please note that once your presentation is provided in the Speaker Ready Room, you will not be permitted to upload a revised version just prior to your session.  Make sure all your “last minute” edits are made before you turn it into us!

Your presentation will then be available on a PC laptop in your session room in a folder on the desktop named with your session date and time: (i.e. Wed, Oct 18, 2:15 – 3:15 pm).

4) Your Scheduled Presentation Time
Please arrive at least 15-20 minutes prior to the session in which your presentation is scheduled in order to become familiar with the meeting room. There will be a “roaming” AV technician available close to the meeting rooms to help trouble shoot any last minute technical issues.  Check-in with the session chair so they know that you are present. Please also note that each session at the Annual Conference will be monitored by a designated student volunteer who will assist with operating audio-visual equipment and other logistical issues that may arise.  Our Student AV Team will be on hand in each room for assistance with your presentations.  

If you are part of a Lecture session, you have a total of 15 minutes. Please present for 12 minutes, and allow 3 minutes for Q&A.

5) Audio/Visual Equipment in Your Meeting Room
The following audio/visual equipment will be available in your meeting room:

•LCD projector
•Screen sized to the meeting room
•Laptop computer
•Podium microphone
•Aisle mics for Q & A from audience

Note: Please bring your own laser pointer if you wish to use one during your presentation.

6) Available Software & Applications
The following software/applications will be available on all presentation computers:
•Microsoft PowerPoint
•Microsoft Windows Operating System
•Wireless Internet
•Adobe Acrobat Reader
•Adobe Flash Player (using previously downloaded files)
•iTunes (using previously downloaded files)
•QuickTime (using previously downloaded files)
•Windows Media Player (using previously downloaded files)

7) Conference Presentation Template
Click here to download the PowerPoint template for your slides (recommended, but not required).

8) Preparing Your Presentation
Please review the following guidelines for preparing your presentation.

Design Tips:
1) Make sure that you can read your slides from at least 10 feet from your computer screen. If you can't read it from there, people in the back of the room won't be able to read it either.
2) Use contrasting colors for the text and the background so the text will be easy to read.
3) Use font size large enough to be seen from the back of the room where the presentation will be held. A font size of 24-point or larger is recommended.
4) Avoid using non-standard fonts. Standard fonts include Geneva, Times New Roman, Helvetica, Arial.
5) Use short phrases and sentences to convey your message.
6) Use simple slide transitions. Too many different transitions will distract your audience from the subject of the presentation.
7) Avoid cluttering the slides with too much text or graphics. Your audience should hear what you have to say and not be distracted by a busy screen.
8) Keep text simple and easy to read by not using many different text effects such as bold, italics, underlining, larger font size for emphasis within a sentence, or a different font all on the same slide.
9) If there is a video attached to your presentation, make sure that it is embedded in PowerPoint and not on your desktop. You should also arrive at your session room well in advance to confirm your video is playing properly.

Mac Tips:
1) If you are preparing your presentation on a Mac, please bring your presentation on a USB Thumb Drive.
2) If you are using Keynote be sure to save your presentation either as a PowerPoint compatible file, or as a PDF document.

9) Presentation Tips
Emphasize the science-practitioner perspective in your presentation. This involves a clarification of the integration and reciprocal relationships among theory, research, and interventions/practice. For example, theory based empirical research presentations should draw the link to the applied implications of the research findings. Similarly, presentations that feature applied interventions should clarify the relationship to current theory and research.

10) Questions
If you have any other questions about your presentation, please contact Stephanie Garwood, AASP’s Meeting Manager..

Poster Instructions

There will be one poster session on Thursday, October 4, and a second on Friday, October  5. So that attendees have the opportunity to view the wealth of additonal research that will be presented, we ask presenters to set up their poster between 7:00 am and 9:00 am on their assigned presentation day so that attendees can visit posters throughout the day at their convenience. 

Thursday, October 4 & Friday, October 5
Poster Setup - 7:00 am - 9:00 am
Authors Present at Posters - 5:30 pm - 7:00 pm
Poster Tear Down - 7:00 pm - 7:30 pm

  1. Posters will be in Metropolitan East.
  2. Each presenter will be assigned a 4 foot high x 8 foot wide poster board. Push pins will be provided. When developing your poster, keep in mind that the area to place your poster in is slightly smaller than 4’x8’ (by approximately 2-3 inches on each side). The boards will be arranged in numerical order with one poster on each side of the board (the poster boards are double-sided). Your poster number can be found in the program book and on the conference app.
  3. Each author is responsible for assembly and removal of his/her presentation. Please remove your poster promptly at 7:00 pm on your presentation day. AASP will not be responsible for any posters left in the room after the scheduled removal times.
  4. Poster presenters should be available at their poster to discuss their research with Annual Conference attendees from 5:30 - 7:00 pm on their assigned poster presentation day. While these are the only times at which presenters are asked to be at their posters, we ask that the poster be set up between 7:00 am and 9:00 am on the day of the presentation so attendees can browse the posters throughout the day.